Course Organizer's Privacy Notice
1. INTRODUCTION & CONTACT
Our contact details are:
Name: Rikkert Wierenga, Address: Faculty of Biochemistry and Molecular Medicine, PO Box 5400, FI-90014 University of Oulu, Finland
Contact email: firstname.lastname@example.org
Name: Outi Lampela, Address: Faculty of Biochemistry and Molecular Medicine, PO Box 5400, FI-90014 University of Oulu, Finland
Contact email: email@example.com
Name: Aleksandra Maršavelski, Address: Horvatovac 102a, Faculty of Science, University of Zagreb, 10000 Zagreb, Croatia
Contact email: firstname.lastname@example.org
2. TYPE OF PERSONAL INFORMATION WE COLLECT
We currently collect and process the following information (most of which is provided directly by you):
• Contact details (for example, name and email address);
• Demographic information (for example, age and/or other information that may identify you as an individual);
• Correspondence with you (for example, we may keep a record of any correspondence with you in relation to the query);
• Photographs (for example, we may take photographs of the connected participants);
• Recordings (for example, we may take recordings of virtual events with your consent).
3. PURPOSES FOR COLLECTING & PROCESSING YOUR PERSONAL INFORMATION
We use the information that you have given us in order to:
• provide you with information and support about the Advanced Course you have applied to attend;
• assess your application to attend an Advanced Course;
• administer your participation in the Advanced Course, including processing your registration fee, handling submitted materials such as abstracts, and managing dietary requests;
• comply with applicable laws and regulations;
• if you are photographed as part of any onsite or virtual events, your image or likeness may be used in promotional material;
• if you are filmed or recorded as part of any onsite or virtual events, your image or likeness may be used (with your consent) when we display the recorded content on the website, or use the recorded content, or part of it, in promotional material;
We may share this information with:
• The Federation of European Biochemical Societies (FEBS) as part of our reporting and funding obligations or for use by FEBS in reporting or promotion of its Advanced Courses program;
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
• Your consent. You are able to remove your consent at any time. You can do this by contacting us at the details provided above.
• We have a contractual obligation.
• We have a legal obligation.
• We have a legitimate interest or where a third party has legitimate interests.
Where we use your information for our legitimate interests, or the legitimate interests of a third party, we make sure that we take into account any potential impact that such use may have on you and will not rely on this lawful basis where it is not proportionate to do so. If you have any concerns about our processing please refer to details of “Your Data Protection Rights” below.
4. HOW WE STORE YOUR PERSONAL INFORMATION
We are established in Oulu, Finland.
We take steps to ensure that the personal information that you provide is retained for only as long as it is necessary for the purpose for which it was collected. After this period it will be deleted or in some cases anonymised.
5. YOUR DATA PROTECTION RIGHTS
Under data protection law, you have rights including:
• Your right of access - You have the right to ask us for copies of your personal information.
• Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
• You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at the contact details above if you wish to make a request.
If you have any concerns about our use of your personal information, please let us know by using the contact details above.
We hope to be able to resolve any complaints with you directly. However, if you are not happy with the steps we have taken, you can also complain to the relevant supervisory authority being:
Office of the Data Protection Ombudsman
Street address: Lintulahdenkuja 4, 00530 Helsinki
Postal address: PL 800, 00531 Helsinki, Finland
Switchboard: +358 29 566 6700
Registry: +358 29 566 6768
Our data protection policy: Telephone services at the Office of the Data Protection Ombudsman
E-mail (registry): email@example.com
Date updated: March 16, 2021